NDVS Onboarding Process

NDVS Onboarding Steps

Students who have been invited by a University of Chicago faculty member in the Physical Sciences Division to come to the University of Chicago as a Non-Degree Visiting Student (NDVS) should complete the following steps:

Application Phase

Note for international students: 

International students who need to obtain a visa to travel to the United States as an NDVS will need to complete the J-1 visa application process. Because of visa appointment delays, the University strongly recommends that you start the visa application process several months in advance of your visit. You must complete the application phase prior to completing the visa application process.

If you are an international student currently in the U.S. with an I-20/DS-2019 issued by a different school, please notify Sierra Sterling.

  1. Review the NDVS Dates and Costs prior to applying
    • Because quarterly charges cannot be prorated, you should try to choose start and end dates that align with the academic calendar to avoid extra costs
    • Touch base with the faculty member who invited you to discuss the program costs and how the costs will be covered
    • International students should plan their visit several months in advance of their preferred start date to allow for adequate visa processing time
  2. Complete the NDVS application via Slate
    • For Degree, choose “Non-Degree”
    • For Program, choose “Non-Degree”
    • Undergraduate NDVS must also provide the following materials with their application:
      • A brief statement (1-2 paragraphs) outlining your research goals while at the University of Chicago
      • A letter of recommendation from someone other than the University of Chicago faculty member who is inviting you. Your recommender can send this letter directly to Sierra Sterling
  3. Satisfy the University’s English language proficiency requirement
  4. Once you have submitted your application, you will receive a follow-up email with next steps within 1-3 business days of your submission. You will receive an admit letter available in Slate
  5. When you have received your admit letter and your UCID number, create a CNET ID using the UCID number provided to you
  6. If necessary, complete the visa application phase (international students only)
  7. Review the onboarding phase (all students)

Visa Application Phase (International Students Only)

  1. Complete the J-1 visa application process (international applicants only; see below). You will need to claim a CNET ID to complete this step
  2. Submit an online NDVS check-in form within three business days of when you arrive in the United States

Onboarding Phase (all students)

  1. Familiarize yourself with your UChicago email account
  2. Complete COVID-19 vaccination proof, training, and attestation
  3. Research housing options in Chicago
  4. Update your addresses and emergency contact information in my.uchicago.edu
  5. If you will be paying for any of the NDVS program costs directly, familiarize yourself with billing due dates
  6. Communicate with the faculty member who invited you/their staff about any onboarding tasks that the department may need you to complete (e.g. safety training, lab overview)
  7. Notify the University that you have arrived